Tools

EDI

At Estes, we're always looking for ways to communicate with our customers faster and more efficiently. That's why we offer Electronic Data Interchange (EDI), which allows you to send and receive shipment and billing information automatically via a secure, direct connection between your computer system and ours.

Here are some of the benefits of EDI:

Increases efficiency
Reduces administrative costs
Reduces paper flow and handling
Eliminates most manual intervention
Eliminates redundant data entry
Saves your valuable time

To begin sharing electronic data with Estes, contact one of our EDI experts at (804) 353-1900, Ext. 2600 (Option 2) or e-mail us at EDI@estes-express.com.

EDI Sets*
	Specifications	How it works
204 Motor Carrier Shipment Information Version 4010	204.pdf - (104 kb)	Learn More
210 Freight Details and Invoice Version 4010	210.pdf - (84 kb)	Learn More
211 Motor Carrier Bill of Lading Version 4010	211.pdf - (60 kb)	Learn More
214 Shipment Status Message Version 4010	214.pdf - (56 kb)	Learn More
820 Payment Order/Remittance Advice Version 4010	820.pdf - (76 kb)	Learn More
Estes EDI Implementation Request
Learn how these sets can all work together

* Additional data sets may be available.

Kleinschmidt Inc. is our EC Gateway/EDI VAN. Kleinschmidt is in the business of moving data between computers. They support all EDI standards as well as proprietary formats (flat files) and provide translation services between any of these formats. They also support many alternative means of communication and provide real-time interconnect to all major and many smaller VANs. Kleinschmidt can be contacted at www.kleinschmidt.com.

EDI Set Descriptions

204/211—Bill of Lading

The customer-provided information is translated and the freight bill generated from the 204/211 data. If all the information is provided by the shipper, the billing clerk simply verifies the information against the paperwork provided at pickup. Auto-creating these freight bills benefits the shipper by preventing keying errors and speeding along the actual processing of the freight.

210—Invoicing

The 210 EDI set is electronic invoicing. Being able to bill electronically eliminates paper flow and handling for both Estes and our customers. It cuts down on the amount of administrative effort involved in billing (for Estes) and paying (for our customers) of invoices. When combined with customers sending 820s, Remittance advice, the process becomes much more streamlined and efficient.

214—Shipment Status

The 214 EDI set provides our customers with information about the status of their shipments. Many different statuses can be reported. This eliminates the need for the customer to call to determine the location of their shipment.

820—Remittance Advice

Estes encourages use of the 820 for remittance purposes. Although a transfer of funds is desirable, an 820 Remittance and a mailed check is acceptable. Estes automatically applies payment based on our 10-digit freight bill number provided in the 820 thus preventing payment application errors.

How the EDI sets work together

If a customer is capable of sending the 204/211 Bill of Lading to Estes, this begins the process with an auto-created freight bill containing the shipper-provided data.

The 214 EDI shipment status set and the 210 EDI invoice set are utilized after the set is in our system. This will process error free because the data came directly from the shipper.

If a customer is capable of receiving the 210 EDI invoicing set and has the ability to send Estes the 820 EDI Remittance Advice set, then the time involved in the billing process is greatly reduced.

Technical Support Line
(804) 353-1900, Ext. 2600 (Option 2)
edi@estes-express.com